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Title
Text copied to clipboard!Real Estate Executive Administrator
Description
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We are looking for a Real Estate Executive Administrator to provide high-level administrative support to the executive director and assist in the efficient management of the real estate portfolio. This role is essential to ensure that all operational and strategic processes are carried out timely and accurately. The candidate must be organized, possess strong communication skills, and have experience in the real estate industry.
Key responsibilities include organizing meetings, preparing documents, managing contracts, communicating with clients and partners, as well as data analysis and report preparation. The administrator will work closely with other team members to ensure unified and effective operations across the company.
The ideal candidate has experience in a similar role, an understanding of the real estate market, and the ability to work in a dynamic and changing environment. Proficiency in office software such as MS Office and real estate management systems is essential. Maintaining confidentiality and a professional attitude in all situations is also important.
This is a great opportunity to join a growing company and develop your career in the real estate sector, working directly with company leadership and influencing strategic decisions.
Responsibilities
Text copied to clipboard!- Provide administrative support to the executive director
- Organize and coordinate meetings and appointments
- Prepare and manage contracts and other documents
- Communicate with clients, partners, and vendors
- Perform data entry and analysis
- Prepare reports and presentations
- Monitor project execution and deadlines
- Maintain document archives and databases
- Coordinate internal and external communication
- Support budget planning and expense tracking
Requirements
Text copied to clipboard!- Higher education in business, management, or related field
- At least 2 years of experience in an administrative role
- Knowledge of the real estate industry
- Excellent organizational and time management skills
- Ability to work independently and in a team
- Strong communication and interpersonal skills
- Proficiency in MS Office and administrative systems
- High accuracy and attention to detail
- Ability to maintain confidentiality
- Fluency in Latvian and English
Potential interview questions
Text copied to clipboard!- What is your experience in real estate administration?
- How do you organize your workday?
- What software and systems have you used previously?
- How do you handle conflicts within a team?
- Do you have experience managing contracts?
- How do you ensure information confidentiality?
- How do you manage multiple tasks simultaneously?
- What are your strengths in this role?
- Do you have experience with budget monitoring?
- How do you adapt to a changing work environment?
